Purchasing Workflow

Terms & Abbreviations

Entities

• PD - Purchasing Department

• CP - Company President

• QA - Quality Assurance

Documents

• MRP - Material Request for Purchase

• SQ - Supplier Quotation

• PO - Purchase Order

• PR - Purchase Receipt

• QI - Quality Inspection

• PI - Purchase Invoice

Material Request for Purchase(MRP)

1. MRPs will be generated in two ways. Either:

   1. Department Managers will create and submit

   2. Automatically created based on Automatic Reorder Points.

2. Purchasing Department will add pricing and vendor information

3. Company President will approve or reject the request.

4. Once approved, Purchasing will make a PO from the MRP.

Purchase Order(PO)

1. The PD will create a PO from the approved MRP.

2. The Purchasing Department will determine the workflow of the PO.

   1. If the PO contains no Class A items,skip to step 4.

   2. If the PO contains Class A items, PD will send the PO to QA for review.

3. QA will review the PO, and either approve or reject the order. 1. If approved, the order is sent back to PD to submit to the vendor. 2. If rejected, then it is sent back to PD for correction.

4. Once the process is complete, the order is submitted and emailed to the vendor.

5. Once the vendor has confirmed receipt of the PO, the status will be updated by PD as 'On Order'

Receiving

See the Receiving Workflow