Receiving Workflow

Summary

1. When goods are received from a supplier, the Receiving clerk will create a Purchase Receipt, and retrieve information from the Purchase Order.

2. The receiving clerk will assign batch numbers (or serial numbers, if necessary) to the items.

3. The receiving clerk will update the received quantity of each item.

4. The Receiving Clerk will save the Purchase Receipt as a draft.

5. The Receiving Clerk will determine the type of inspection:

   1. If the items require QA Inspection, the Receiving clerk will select 'Request QA Inspection' and transfer the items to the Quality Inspection area.

   2. Otherwise, the Receiving Clerk will select 'Request PD Inspection'.

6. The inspector (QA or PD) will update the Accepted and Rejected quantities of goods.

7. The inspector will complete the inspection, updating the status to 'Inspection Complete'.

8. The inspector will submit the document, updating the status to 'Pending Disposition'.

9. Once the items are inspected, the Receiving Clerk will transfer the accepted stock to their storage locations. They will then submit the Purchase Receipt.